⚡ 100% Free Online Proforma Invoice Maker

Create Professional Proforma Invoices line shape Online in Seconds

Fast, GST-compliant proforma invoice generator designed for exporters, freelancers, contractors, and small businesses in India.

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What is a Proforma Invoice? (Definition & Purpose)

A proforma invoice is a preliminary bill of sale sent to a buyer prior to the delivery of goods or services. It outlines itemized product descriptions, quantities, unit prices, transport charges, and applicable GST rates. Because it functions as a formal quotation rather than a final tax invoice, it is widely utilized for:

Advance Commitments
Enables buyers to approve commercial terms and authorize purchase orders (POs) safely.
Customs & Export Clearance
Serves as declared commercial value for shipping lines, air cargo, and export paperwork.
GST Tax Estimation
Details CGST, SGST, or IGST liability in advance before issuing the final accounting bill.

Generate Official Proforma Invoices in 3 Quick Steps

No complicated software or mandatory signup required. Fill in buyer and item details, apply taxes, and download your clean PDF proforma bill immediately.

Simple, Accurate & Legally Formatted for Every Business Deal

01

Enter Business & Buyer Details

Add your trade name, GSTIN, PAN, and contact information alongside your client's billing details and delivery destination.

02

Add Line Items & Tax Rates

Add line items with quantity, rate, discount, and GST slab (0%, 5%, 12%, 18%, 28%). Totals and tax breakdowns compute automatically in real time.

03

Download PDF or Share on WhatsApp

Export a crisp, print-ready PDF invoice formatted for A4 sheets or dispatch directly to your client via email and WhatsApp.

Built For Speed & Accuracy

Why Businesses Trust ProformaInvoice.in

Instant PDF Downloads

Generate clean, vector-rendered A4 PDF documents ready for official printing, emailing, or electronic signing.

Auto GST Calculation

Automatic breakdown of CGST, SGST, and IGST based on place of supply with customizable HSN/SAC code fields.

Multi-Currency & Exports

Support for international currencies including USD, EUR, GBP, AED, and INR for overseas trade and customs documentation.

Direct WhatsApp Sharing

Share generated estimates directly with clients on WhatsApp with one click to speed up approval cycles and deposits.

Bank & UPI Payment Details

Include bank account numbers, IFSC codes, and UPI QR codes right on the invoice to ensure quick payment clearance.

100% Private & Browser-Safe

Your client rates and invoice data process securely right inside your browser without being logged or sold to third parties.

Proforma Invoice vs. Tax Invoice vs. Quotation

Understand the key legal and accounting distinctions under Indian GST regulations.

Criteria Quotation Proforma Invoice Tax Invoice
Primary Purpose Initial price inquiry and cost proposal Preliminary commercial agreement before shipment Official demand for payment post-delivery
Legally Binding? No No (informational commitment) Yes (legal accounting bill)
Input Tax Credit (ITC)? No No (cannot claim ITC) Yes (buyer can claim ITC)
Issuing Stage During initial negotiation Before dispatch or advance payment Upon delivery or completion of work
Knowledge Hub

Invoicing Guides & GST Articles

Browse All Guides
Can You Accept Payment on a Performa Estimate Expert Financial Rules
01/Oct/2026
Can You Accept Payment on a Performa Estimate Expert Financial Rules
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Does a Performa Estimate Include Tax or GST VAT
01/Oct/2026
Does a Performa Estimate Include Tax or GST VAT
Read Full Guide
What Information Must Be Included on a Performa Estimate
01/Oct/2026
What Information Must Be Included on a Performa Estimate
Read Full Guide
FAQ

Frequently Asked Questions

Everything you need to know about creating, using, and managing proforma invoices.

A proforma invoice is a preliminary bill sent by a seller to a buyer before products or services are dispatched. It outlines estimated costs, item descriptions, and tax calculations so both parties can agree on prices and clear shipping terms before payment is finalized.

No, a proforma invoice is not a legally binding tax document. It serves as an estimate or quotation. It cannot be used to demand payment in court or claim Input Tax Credit (ITC) under Indian GST law.

No. To claim Input Tax Credit (ITC), the buyer requires an official Tax Invoice bearing a valid invoice serial number and GSTIN. A proforma invoice only displays estimated tax for budgeting and advance remittance.

Yes! Once advance terms are accepted and payment is received, you can convert the saved proforma invoice into an official GST tax invoice with permanent invoice numbering and tax reporting.

Yes. Our web-based generator allows you to create, format, and download unlimited PDF proforma invoices for free without watermarks or forced signups.